Personal Assistant Job at Northbound Executive Search, New York, NY

  • Northbound Executive Search
  • New York, NY

Job Description

Our client, a UHNW family based in Manhattan, is looking for a highly polished and proactive Personal Assistant to provide comprehensive support across the family’s personal, household, and travel needs. This is a hands-on role for someone who is exceptionally organized, discreet, detail-oriented, and comfortable managing a fast-paced, ever-changing schedule.

Responsibilities

  • Manage complex personal calendars and daily schedules for family members
  • Coordinate children’s schedules, including school, activities, appointments, and transportation
  • Plan and coordinate domestic and international travel, including detailed itineraries and logistics
  • Manage private jet schedules, flight arrangements, ground transportation, and travel details
  • Oversee household operations and ensure day-to-day needs are handled seamlessly
  • Coordinate household vendors, contractors, maintenance, repairs, and service providers
  • Manage and coordinate multiple vehicles, including service, maintenance, detailing, and transportation
  • Schedule and manage personal appointments, reservations, and other family commitments
  • Assist with household projects, errands, special events, and other personal matters as needed
  • Act as a trusted point of contact for vendors, staff, service providers, and other external partners
  • Anticipate the family’s needs and proactively address issues before they arise
  • Handle sensitive and confidential information with the highest level of discretion

Qualifications

  • 5+ years of experience as a Personal Assistant, Family Assistant, Executive Assistant, or similar role supporting a UHNW family
  • Strong experience with household management, complex scheduling, and travel coordination
  • Experience coordinating children’s schedules and family logistics
  • Familiarity with private aviation and luxury travel is highly preferred
  • Excellent organizational and communication skills with exceptional attention to detail
  • Ability to manage multiple priorities in a fast-paced, high-touch environment
  • Professional, polished, resourceful, and service-oriented
  • Must exercise a high degree of discretion and confidentiality
  • Must be available to work on-site in Manhattan 5 days per week

Job Tags

Full time, For contractors

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